Written by: Norm Jones
Last edited: September 8th, 2005
The outlook2ical utility is a VB macro that can be used to export a set of appointments from an Outlook Calendar to the iCal format. The end result is a *.ics file. My motivation for developing this macro is that I am not happy with the "Save As Web Page" option in Outlook. The main problem is that it saves all appointments associated with an Outlook calendar. I would like to only export appointments of a selected category or categories. I also wanted to be able to view the exported calendar using PHP-iCalendar, which has a far superior appearance when viewed on the web.
This utility is free. However, if you use it and like it, please consider donating to the SPLORE organization (www.splore.org). Click here for details.
This project is hosted at Sourceforge here: http://sourceforge.net/projects/outlook2ical/
To install, do the following:
At this point, you should be able to run the macro using the directions shown below.
If the macro does not run, it could be that you need to add some references. I use the following references:
To check on your references, select the Tools/References command in the VB Editor. You may need to scroll down the list to find the ones you are looking for.
My macro works as follows:
Pick the calendar you wish to export and select the Next -> button.
Select the appointment categories you want to export. It will only list the categories currently being used (actually assigned to existing appointments) in your calendar. Or you can choose the Export all appointments in calendar option to export everything.
Make sure that the path you enter is the complete path, including the file name. For example: "C:\mystuff\mycal.ics"
At this point, you can choose to save the iCal file to a local or network directory or you can upload it to an ftp site. Click on the Finish button to complete the process.
The resulting calendar should be placed in the calendars subdirectory where you store your php-icalendar web. It will then appear on your php icalendar.
Warning: This macro assumes you have a C:\temp\ directory. It uses this path to store some scratch files.
This code is used by quite a few users around the world without serious problems. I am currently using Outlook 2003.
Here are some open bugs/issues:
Submit all bug requests through Sourceforge here: http://sourceforge.net/tracker/?group_id=136194&atid=735269
Based on feedback from users, here are the things I am currently working on:
Version history can be found here: http://sourceforge.net/project/showfiles.php?group_id=136194
Click on a particular version number to see release notes.
This utility is free. However, if you use it and like it, please consider donating to the SPLORE organization (www.splore.org). I am not part of the SPLORE organization, but I think it is a great charity. It is a non-profit organization that has been a leader in providing outdoor adventures for people with disabilities and special needs. To date, over 20,000 individuals have participated in a recreational activity with SPLORE. 100% of your donations will be forwarded to SPLORE. Click on the button below to donate. Feel free to donate any amount.